Ratio compliance that checks itself.
TallyCare is childcare centre management software built for Canada — live staff:child ratios, daily logs, incident reports, and billing with subsidy splits, seeded with your own province's real licensing rules the moment you sign up.
Try your own province's ratios
This is the same data your centre gets seeded with the moment you sign up — not a mockup.
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A starting point, not legal advice — every centre reviews and can edit these numbers before going live.
Every Canadian province and territory, sourced from its own regulation
Ratio bands and home daycare caps are researched individually for each jurisdiction below — not one generic table reused thirteen times. Licensed centres and family (home) daycares each get their own real structure, since a province regulates them differently.
- Ontario
- British Columbia
- Alberta
- Saskatchewan
- Manitoba
- Quebec
- New Brunswick
- Nova Scotia
- Prince Edward Island
- Newfoundland and Labrador
- Yukon
- Northwest Territories
- Nunavut
What directors actually use
Ratios that check themselves
Every room's staff:child status, live — computed from each child's actual age in months against your province's real bands, not a room label. Red before an inspector would call it red.
A daily log parents actually see
Naps, diapers, meals, outdoor play — logged in seconds from the floor, visible to guardians the same day instead of recapped from memory at pickup.
Medication your inspector will like
Administration requires two distinct staff to sign off, enforced by the database — not a checkbox one person could tap twice.
Incident reports with a body chart
Severity, body chart, parent signoff — submitted as a permanent record, never quietly edited after the fact.
Billing that knows who owes what
A parent-and-subsidy split invoice stays honestly partial until both sides actually pay — never a false 'paid' on money you haven't collected.
Works when the wifi doesn't
A dropped connection during a busy pickup queues the check-in locally and syncs the moment it's back — nothing lost, nothing double-entered.
Certifications that don't quietly lapse
CPR, first aid, criminal record checks — every staff member's expiry date tracked with an advance warning, instead of a director discovering a lapse during an inspection.
Home daycare gets its own math
A regulated family child care home isn't licensed on a per-room ratio at all — it's a total-group cap with nested age sub-limits. TallyCare models the real cap structure for your province, not a bent version of a centre's ratio bands.
Built for licensed centres and home daycares
A licensed centre and a home daycare are different businesses under different rules — TallyCare sets your starting ratios (or your province's real cap model, for a home daycare) based on which one you are, not a one-size-fits-all default built for someone else's market.
Frequently asked questions
How accurate are the ratios for my province or territory?
Every one of Canada's 13 provinces and territories is sourced from its own current childcare licensing regulation, not a generic template — and every band is annotated with where the number came from so you can verify it yourself before relying on it.
I run a home daycare, not a licensed centre — does this still work for me?
Yes. Most provinces license a family (home) daycare as a total-group cap with nested age sub-limits, not a per-room staff:child ratio — a genuinely different structure from a centre's rules. TallyCare seeds the real cap model for your setting type, not a forced-fit version of a centre's ratio bands.
Do I need to buy hardware or run a separate app for check-in?
No. TallyCare runs in any browser for directors and front-desk staff, plus a mobile app for floor staff and a parent portal for guardians — all against the same live data, no separate kiosk hardware required.
What happens if the internet goes down during pickup?
A dropped connection queues the check-in or check-out locally on the device and syncs automatically the moment connectivity returns — nothing is lost and nothing gets double-entered.
How is this different from a general daycare app built for the US market?
TallyCare is Canadian-only by design: ratios, home daycare caps, and subsidy-split billing are all built around how Canadian provinces and territories actually regulate childcare, instead of a US ratio table with a Canadian logo on top.
See your own numbers today
Pay $1, load your rooms and staff yourself, and you're running — no demo to sit through, no sales call to book.
Start free — first month $1